To make the most of your board meeting, you need to organize your meetings in a way that inspire commitment and leadership. The majority of the meeting is needed to discuss strategies and approving action plans. This is what board members do and their diverse skills can be very beneficial.
To show respect for the busy schedules of fellow board members, you must begin the meeting on time. Do not let the reports of the committee be too long since it could cause the rest of the meeting derailed. The chair should go over the main points from last night’s minutes and board agenda before moving on to new topics to ensure everyone is on the same page.
Make sure your board materials are distributed early enough that directors can review them before the meeting, but not too early that information becomes stale and forgotten. The ideal time frame is two to three days before the board meeting, which gives directors plenty of time to review the material. Regular preparation provides board members with the tools they require to focus on governance and allows them to attend meetings. Utilize a collaboration tool for documents for the board so that everyone can review and edit documents, even after they’ve been shared. Everyone is immediately updated with any changes to ensure everyone is on the same page.
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