Online boardroom meetings are becoming increasingly popular as a method for companies with remote participants to run meetings. This technology has a variety of advantages over traditional face-to-face meetings, including lower travel costs, better access, and better governance. These meetings are generally focused on finding out how a company can effectively address the most pressing issues while fulfilling the fiduciary obligation of the board on behalf of shareholders.
The success of a virtual board meeting relies upon the preparation and planning. Start by choosing a time that is convenient for everyone. Take into consideration their schedules for work and meal times. Also, make sure that your video conference software can handle both audio and video, and that you can record your sessions. Provide your remote colleagues with a clear agenda and any documents they might need to read prior to the meeting.
During the online board meeting, you should try to keep the discussion on track and productive. If you feel the discussion is becoming off-topic the difference between leadership and management and participants are not listening, ask them to take a short break or mute their voices. You should also keep the meeting brief clear, concise and focused. Long discussions can consume your energy and reduce participation.
If you are looking to improve collaboration during your virtual meetings, consider a video-conferencing platform with powerful collaboration tools. This will allow teams to work on the same document simultaneously, and it will help to improve the overall experience for meeting participants.