Online Board Meetings Benefits
A virtual board meeting is a great way to save time and energy for your nonprofit organization. It lets your members participate regardless of their schedules, quarantine restrictions and travel restrictions. Virtual meetings can be difficult when they are not handled properly. Fortunately following a few simple guidelines will result in a smooth online meeting with a strong board engagement and effective documentation.
Start with a clear, concise agenda. Include the members of your board in establishing the agenda. Give them a copy of it prior to the meeting to allow them time to prepare. This helps to keep your board on course and ensures that all relevant topics are covered during the meeting.
Utilize video conferencing during your meetings to ensure that participants can be able to see each others. It’s difficult to be engaged when board members can’t see body language or hear each other clearly. Additionally, video conference is a great way to digital data room set up keep away distractions such as pets, children or household activities.
Note all the decisions made at the time of the meeting. Include notes from each member who took part in the decision. This will make the minutes of your meeting easier to refer back to in the future, and ensure that all decisions are recorded in full. Making the wrong decisions can lead to confusion or conflicting information later on. Be sure to have someone designated to take notes of all discussions and actions verbatim.