Running a successful board meeting requires thorough planning, preparation and sharing of agenda items well ahead of the meeting. It is also important to concentration on the topics of discussion and clear documentation of actions and decisions. This allows for productive meetings as well as a responsible follow-up that bring companies closer to their goals.
To make your meetings as efficient and productive as you can, it is essential to familiarize yourself with each member’s expertise, desires and expectations. This helps you to tailor the agenda and encourage active participation. Knowing the board members will help you determine the most appropriate time to have meetings and also provides a convenient venue for discussions.
Keeping board meeting time to a minimum is http://digitalboardarea.net/how-to-hire-a-good-company-secretary crucial for efficiency and effectiveness, so prioritizing the most critical issues is essential. As a general rule limit the number of issues that are discussed at the course of a meeting to 2 per one hour. Each topic should be given at least 30 minutes. If the company is in trouble it may be better to concentrate on discussing the future plans and hopes rather than presenting updates.
The need to have all the necessary documents (committee reports as well as staff reports, Board packs, and other documents that contextualize upcoming decisions) available and easy to access prior to the meeting will also help to maximize Board participation. Make sure all these materials are uploaded on your board portal and made available to the Board prior to the meeting, as well as during the meeting.