Document management is among the most important aspects of any company. This is where you store, create and distribute all of your documents outbound and manage the flow of information for your customers. A well-organized system for managing outbound documents can improve customer service, increase sales and boost profit. However, a poorly controlled document management system can lead to destruction of documents, chaos and chaos that can harm your brand’s reputation, cost you money, and even lose customers.
Storage, capture, and retrieval are the three primary features of a system for document management. This can be accomplished by scanning paper into a digital format and adding indexing through hand entry or enterprise resource management (ERP) Integration and zonal optical characters recognition (OCR), or barcoding, before sharing the document for use. A EDMS will facilitate collaboration within an organization through features such as tagging and categorization.
Access controls and version control are a way to protect your documents from malicious intent and mistakes. This ensures that the latest versions are always available, while older ones are archived in a easily accessible manner.
Outbound document management systems can be used to make sure that you are in conformity with external and internal regulations. Features such as automated workflows, document classification, tagging and retention schedules will help your team to comply with ISO 9001 Document Management Standards or FDA and GMP regulations.