Everybody has important documents, such as ID cards, passports, and bank information they want to safeguard from harm. Businesses also require storage for documents with confidential or sensitive information such as contracts, financial records and customer data. When these documents are digitized and stored in a secure manner they are safe from unauthorized access and theft. This safeguards the brand of a company and helps ensure that they’re in compliance with regulations.
Why Secure Documents Storage?
When important documents are stored digitally they are more secure from physical disasters, such as fires or floods and cyber-attacks like hacking. In addition secure document storage can allow for real-time collaboration between teams from different locations. This allows for quicker workflows, which boosts productivity. It also aids in compliance with regulatory standards, which is especially crucial for companies that deal with sensitive personal data.
SecureDocs files are never released to the public and are only shared with authorized users. This is due to the platform’s use of two-factor authentication as well as a view-only mode that provides additional security. This makes it almost impossible for malicious actors to breach the system through brute force.
Many people rely on free or low-cost file sharing websites to share and store their files, they’re frequently exposed to security risks. These include identity fraud and phishing as well as malware attacks that occur when credentials are stolen. This is why it’s crucial to use a virtual data room service that has a full set of security features that are designed to safeguard information better than an NDA alone.