2-4 days Training

COURSE INFORMATION

Scheduled Dates: 25th – 26th Feb’19 | 11th – 12th March‘19 | 15th – 16th April’19 | 13th – 14th May’19 |11th – 12th June’19 | 15th – 16th Jul’19 | 12th – 13th  Aug’19 | 09th  – 10th    Sep’19 | 14th – 15th  Oct’19 | 11th  – 12th  Nov’19 | 09th – 10th  Dec’19

Duration: 2 Days

Preamble

This 2 days workshop provides an excellent introduction to Project Management and a fast track to understanding the roles and processes that ensure Project success.

Target Groups

  • Business and Technical professionals who are required to understand the principles of project management.
  • Administration staff who are required to understand the context of project management within the organisation.
  • Project team members
  • Project accountants
  • Senior managers
  • Project managers and coordinators
  • Project officers

Course Outline

Unit 1. Projects in Context

  • What is a project?
  • Project challenges
  • What is project management?
  • Project terminology
  • How a project is organised
  • People Involved in a project – role descriptions
  • Project orientation

Unit 2. Planning Projects

  • The project planning process
  • Define the project scope
  • Develop a work breakdown structure
  • Assign and estimate the defined project tasks
  • Schedule the project
  • Review and agree the project plan

Unit 3. Working in Projects

  • Applying the planning & control cycle
  • Project status report
  • Variances from the project plan
  • Project scope changes
  • Managing risks and Issues affecting the project
  • Conducting a meeting
  • Assessing performance

COURSE INFORMATION

Scheduled Dates:

11th  – 14th  Feb’19 | 18th  – 21st  March’19 | 15th  – 18th  April’19 | 13th  – 14th May’19 |  10th  – 13th June’19 | 15th  – 18th July’19 |  12th  – 16th Aug’19 |  16th – 19th Sep’19 |14th  – 17th  Oct’19 | 11th  – 12th  Nov’19 | 15th – 19th  Dec’19

Duration: Four (4) days

PREAMBLE

The CPM course will give you practical knowledge and skills how to monitor and evaluate projects and programmes. You will learn how to ask and answer common M&E questions, such as:

  1. Which information do we really need in order to understand our achievements on outputs, outcomes and impacts?
  2. Who determines, collects analyses and processes the data to obtain this information, when and how?
  3. How to efficiently integrate this into my organizational processes and management systems? Furthermore you will experience how monitoring and evaluation can be turned into (participative) learning. At the end of the course you will be able to design, organize and steer evaluations in such a way that they contribute to accountability and stimulate learning by all stakeholders.

TARGET GROUP

Departmental heads, planners, project coordinators and managers involved in projects working in public and private sector are encourage to attend this CPM seminar.

COURSE OUTLINE

  1. Monitoring and Evaluation: Basic Concepts and Definitions
  2. Monitoring and Evaluation as an Integral Component of the Project Planning and Implementation Process
  3. Evaluation Types and Models
  4. Monitoring and Evaluation Methods and Tools
  5. Monitoring and Evaluation Planning, Design and Implementation
  6. Data Analysis and Report Writing
  7. Use of Monitoring and Evaluation Results
  8. Ms Project

COURSE INFORMATION

Scheduled Dates: 25th – 26th Feb’19 | 11th – 12th March‘19 | 15th – 16th April’19 | 13th – 14th May’19 |11th – 12th June’19 | 15th – 16th Jul’19 | 12th – 13th  Aug’19 | 09th  – 10th    Sep’19 | 14th – 15th  Oct’19 | 11th  – 12th  Nov’19 | 09th – 10th  Dec’19

Duration: 2 Days

Preamble

This 2 days workshop provides an excellent overview of Project Management Software (Ms. Project) and a fast track to understanding the roles and processes that ensure Project success.

Target Groups

  • Business and Technical professionals who are required to understand the principles of project management.
  • Administration staff that are required to understand the context of project management within the organisation.
  • Project team members
  • Project accountants
  • Senior managers
  • Project managers and coordinators
  • Project officers

Course Outline

The following issues will be discussed:

1. Project and Project Terms Overview

  • Theory of Project management
  • User Interface, Windows , Toolbar , Menus, Task Pane
  • Learn While You Work, Map, Traditional Help System

2. Entering and Linking Tasks

  • Entering Tasks, Setting Durations and Milestones
  • Linking: Finish to start, Unlinking
  • Predecessors and Successors

3. Navigation and Project Views

  • Keyboard Short Cuts for Views
  • Use the Got selected task Button.
  • Use View Zoom
  • Format Time-scale
  • Gantt Chart
  • Calendar View
  • Network Diagram

4. Navigation and Project Views

  • Keyboard Short Cuts for Views
  • Use the Got selected task Button.
  • Use View Zoom
  • Format Time-scale
  • Gantt Chart
  • Calendar View
  • Network Diagram

5. Task Relationships and Critical Path

  • Finish to Start, Start to Finish, Finish to Finish and Start to Start
  • Avoiding Dangling Tasks
  • Theory of Critical Path
  • Applying a Critical Path
  • Slack Time

6. Project Calendar

  • Default working Hours & Week
  • Altering Hours of Working Day
  • Setting additional Non-Working Days e.g. Bank Holidays
  • Creating New Calendars

7. Resources

  • People, Rooms, Equipment, Materials
  • Priorities
  • Leveling
  • Split tasks
  • Level Only within Available Slack
  • Resource Calendars

8. Task Constraints and Advanced Task Management

  • General Constrains
  • Hard Constraints
  • Soft Constraints
  • Scheduling Project from Start Date
  • Scheduling Project from Finish Date
  • Lag, Lead, Delay
  • Resource Driven v Fixed Duration
  • Task Calendars

9. Project Costing’s

  • Resource Costs
  • Duration Driven
  • Cost per use
  • Pro rata
  • Cost Rate Tables
  • Fixed Task Costs
  • Show Project Statistics

10. Sorting and Filtering

  • Sorting Data by Priority and Date
  • Using the Auto filter
  • Filtering Tasks

11. Producing Reports

  • Overview
  • Task Usage
  • Current Activities
  • Costs
  • Work load
  • Custom Views

12. Printing

  • Gantt Chart
  • Network Diagram
  • Calendar View
  • Page Setup Options

COURSE INFORMATION

Scheduled Dates:  25th – 26th Feb’19 | 11th – 12th March‘19 | 15th – 16th April’19 | 13th – 14th May’19 |11th – 12th June’19 | 15th – 16th Jul’19 | 12th – 13th  Aug’19 | 09th  – 10th    Sep’19 | 14th – 15th  Oct’19 | 11th  – 12th  Nov’19 | 09th – 10th  Dec’19

Duration: 2 Days

Preamble

The course aims at imparting to the students knowledge of principles of processes commonly used in project cycle management and the skills for effective application of such processes for sustainable community-driven development programmes. It will cover the tools and techniques for identification, analysis, design,implementation, monitoring and evaluation of programmes and projects from the point of view of allstakeholders.

Course objectives :

The course will develop the students’ skills for:

  • Conducting in-depth analysis of geographical, environmental, political, and institutional landscape of a development challenge ;
  • Identification of a holistic project concept that addresses immediate and long-term challenges and concerns through collaborative and participatory approaches;
  • Identification of data/information needed for preparing a feasible project proposal;
  • Collection of data, and analysis and synthesis of relevant information into a logical and cohesive project proposal which is feasible from all angles– technology, markets, inputs, institutions, management, environment, finance, and implementability;
  • Analysis of risks inherent in the projects and formulation of feasible risk management approaches as back-up solutions;
  • Identification of funding sources for long-term capital requirements and day-to-day working capital, and ability to liaise with the agencies for timely flow of funds;
  • Critical appraisal of projects by financial institutions and funding agencies;
  • Development of work plans for effective implementation of the projects through teams
    consisting of project staff, beneficiaries and other key stakeholders;
  • Integration of knowledge gained from monitoring and evaluation systems into the project
    design and revision of project objectives and activities; and
  • Use of commercial project management software packages and an appreciation of their limitations.

Course Outline

1. Project Idea Generation 

  • Project – Definitions, Attributes
  • Project Life Cycle
  • Project Identification – Approaches for Generation and Screening of Project Ideas – Individual and Group Creativity Methods
  • Appreciation of macro-environment in relation to project choice o
  • Financial Mgt. Tools for Project Screening – Investment, Benefits, Payback, ROI

2. Project Design

  • Project Feasibility Study – Aspects of Project Preparation and Appraisal Steps and Processes
  • Cash Flow Estimates
  • Concepts of Economies of Scale and Minimum Volumes
  • Break-even analysis and need for healthy growth of cash inflows and surplus
  • Cash Flow Analysis and use of MS Excel
  • Sensitivity Analysis with MS Excel

3. Project Financing and Appraisal

• Sources for project funds – long-term and working capital
• Decision on Capital Structure (Debt-Equity), including tax-related issues
• Preparation of Discounted Cash Flow Statements (where necessary) and criteria for financial appraisal – Payback, ROI, ARR, NPV, IRR, Discounted Payback/ARR/ROI
• Project Budgets and their integration with the organisational budget
• Project Appraisal Process by FIs and Funding Agencies
• Simulation of Project Appraisal by students in groups and Presentations

4. Project Implementation Planning 

• DBS, WBS, Activity Lists,  Predecessor Relationships Estimation of Duration
• Project Organization
• Preparation of networks and Gantt Charts
• Resource estimation, leveling, allocation
• Concept of Optimum Project Duration
• Critical Path and Critical Chain – Importance of TOC
• Project Budget Revision based on resource schedule
• Project Management Information System
• Project Monitoring and Control Plan
• Project Risk Management and Fall-back solutions
• Project Implementation Completion and Exit Strategy
• Programme/Project Evaluation Plan
• Use of standard PM software packages for implementation planning

5. Project Implementation Management

• Need for team approach
• Importance of communication
• Project Systems and Processes for procurement, award of contracts, workforce management and reviews
• Earned Value Method
• Participatory Implementation
• Management issues and their resolution
• Project Manager – Unique Requirements

6. Project Monitoring and Evaluation

• Centralised vs. Participatory Monitoring
• Optimal Project Review Intervals
• Use of PM software for monitoring
• Control Decisions based on monitoring inputs
• Project Evaluation
o Evaluation Study Design
• Formative vs. Summative
• Desk vs. Field-based
• Internal vs. External
o Data Analysis, Inference and Conclusion
o Project Revision and New Projects

COURSE INFORMATION

Scheduled Dates:  25th – 26th Feb’19 | 11th – 12th March‘19 | 15th – 16th April’19 | 13th – 14th May’19 |11th – 12th June’19 | 15th – 16th Jul’19 | 12th – 13th  Aug’19 | 09th  – 10th    Sep’19 | 14th – 15th  Oct’19 | 11th  – 12th  Nov’19 | 09th – 10th  Dec’19

Duration: 2 Days

Venue: Clarion Hotel Nairobi

Preamble

In many organizations in our fast -paced-technology-intensive world, “just do it” is a way of life. Managers believe they can’t afford the time it takes to practice good project management. However, it has become increasingly important that we manage and control our work and our businesses more efficiently.

Organizations are turning to project management to help them plan and control their businesses. As a result, Project Management is recognized as one of the fastest growing professions today.
This course provides the basics for project managers by introducing essential project management concepts and methods. Through discussion, workshops and real world examples, participants learn how to identify project components, organize them effectively and control the project from the earliest steps of developing the project charter through the final steps of a project-documenting lessons learned.

Objectives

• Understand and articulate the importance of Project Management in any business project.
• Clearly define project objectives
• Create a project Work Breakdown Structure
• Develop a manageable project schedule
• Understand scope creep and change control
• Use tools and techniques to manage a project during execution

Target Group

• Professionals seeking advancement in their Business Analysis career
• New Project Managers
• Experienced Project Managers looking to update their skills
• Project team members
• Managers interested in learning about Project Management

Course Outline

Overview

• What is a project
• Project Management Life-cycle vs. Solution Development Life-cycle
• The PMBOK and how to use it
• The Project Manager Role
• Project Leadership and Team Building

Initiate
• Project Charter Development
• Scope Statement Development

Plan
• Creating a Work Breakdown Structure
• Schedule Development
• Resource Planning
• Communications Planning
• Risk Planning
• Project Plan Integration

Execution/Control/Close
• Scope Control
• The Triple Constraint and Project Control
• Project Communications
• Lessons Learned

Templates
• Project Charter
• Scope Statement
• Assumptions and Constraints Log
• Issues Log
• Communications Plan
• Project Change Log

COURSE INFORMATION

Scheduled Dates: 25th – 27th Feb | 13th – 15th May | 12th – 14th Aug | 11th – 13th Nov ’19

Duration: 3 Days

Preamble

This 3  days workshop provides an excellent introduction to Project Management and a fast track to understanding the roles and processes that ensure Project success and an excellent overview of Project Management Software (Ms. Project).

Target Groups

• Business and Technical professionals who are required to understand the principles of project management.
• Administration staff who are required to understand the context of project management within the organization.
• Project team members
• Project accountants
• Senior managers
• Project managers and coordinators
• Project officers

Course Outline

Unit 1. Projects in Context
• What is a project?
• Project challenges
• What is project management?
• Project terminology
• How a project is organised
• People Involved in a project – role descriptions
• Project orientation

Unit 2. Planning Projects
• The project planning process
• Define the project scope
• Develop a work breakdown structure
• Assign and estimate the defined project tasks
• Schedule the project
• Review and agree on the project plan

Unit 3. Working in Projects
• Applying the planning & control cycle
• Project status report
• Variances from the project plan
• Project scope changes
• Managing risks and Issues affecting the project
• Conducting a meeting
• Assessing performance

Unit 4. Microsoft project
• Project and Project Terms Overview
• Entering and Linking Tasks
• Navigation and Project Views
• Navigation and Project Views
• Task Relationships and Critical Path
• Project Calendar
• Resources
• Task Constraints and Advanced Task Management
• Project Costing’s
• Sorting and Filtering
• Producing Reports
• Printing

COURSE INFORMATION

Scheduled Dates: 25th – 16th Feb | 18th – 21st March | 15th – 18th April’19

Duration: Four (4) days

PREAMBLE

The CPM course is tailored to enhance the knowledge, understanding and skills of participants in the concepts of project management in the firm. Participants learn skills that promote successful projects with keen practice of time, scope, quality management and within budgetary constraints. A foundation on the project management key performance indicators, concepts and practice of monitoring and evaluation will be shared through applied sessions. Participants will be asked to relate their training through case studies and work experiences.

TARGET GROUP

Departmental heads, planners, project coordinators and managers involved in projects working in public and private sector are encourage to attend this CPM seminar.

COURSE OBJECTIVES

• Identification and Appraisal of Projects
• PM Processes: Project Initiation, Planning, Implementation, Control and Close.
• Time Management through scheduling and planning.
• Budget Management to ensure the success of projects
• Monitoring & Evaluation during and after project completion. The M &∓ E types, Tools and Methods
• PM Software – The Ms. Project as a Scheduling, Budgeting and Reporting Tool

COURSE INFORMATION

Scheduled Dates:

14th – 15th Oct’19 | 11th – 12th Nov’19 | 16th – 17th Dec’19

Duration: 2 Days

Preamble

Increased productivity, reduced stress, greater confidence; these are some of the benefits of gaining control of your projects and your project team. This two day course provides practical skills which enable you to better manage all aspects of your projects and increase your team’s performance by utilizing effective communication skills.
Participants for the Project Management for Everyone class are asked to have a current work project in mind to work on during the class, so that they may experience how the Project Management process applies to a real project. If a work project is not possible, then a personal project is fine.
Participants will not be asked to share any details about the project and there will not be any presentations on the project. Participants are not required to bring anything for the project, however if attendees have specific files that they are working on they may bring them to class, but it is not required.

Who should attend
Managers, supervisors, individual contributors who are looking for non-technical tools and techniques to successfully manage projects and project teams. People who struggle with balancing the complex demands of project work while maintaining daily work load. People who are looking for the basic communication skills necessary to manage and maintain project success.

What you will achieve
• Greater confidence in defining, planning and managing projects.
• Reduced stress and greater sense of control of your multiple projects and daily work load.
• Increased effectiveness and efficiency by using simple, step-by step processes for project management and communication.

What you will learn
• Write clearly defined project statements.
• Clarify project objectives with measurable outcomes.
• Break a project into manageable tasks.
• Avoid potential problems through planning and communication.
• Manage multiple projects while maintaining daily workload.
• Evaluate the project’s success and lessons learned.
• Clarify roles and responsibilities to improve team performance and accountability.
• Build, motivate and lead a high performing project team.
• Communicate effectively with your team, management and clients.
• Design communications plans for your project team to follow during the course of the project.
• Run productive project meetings for planning, brainstorming, status update and problem solving.
• Create effective written communications for your projects.
• Delegate assignments which minimize individual and team conflicts and maximize productivity.

Course Outline

Module 1: Introduction
• Expectations
• Roles and Responsibilities
• Process vs. Project
• Time Matrix

Module 2: Clarify the Project
• Clarifying Process
• Scope Statement
• Stakeholders
• Justification
• Description
• SMART Objectives
• Triple Constraints
• Assumptions
• Consulting

Module 3: Plan the Project
• Planning Process
• Project Mapping
• Sample Project Map
• Verbs
• Risk Analysis
• Risk Response Planning
• WBS: Task List
• WBS: Gantt Chart

Module 4: Execute and Control the Project
• Communication Plan
• Status Update Form
• Change Request Form
• E-mail
• Etiquette
• Meaning of the Message
• Tone
• Template
• Subject Lines
• Weekly Planning
• Options: Choices
• Daily Close-Out
• Delegation
• Meeting Guidelines
• Roles and Responsibilities
• Meeting Agendas
• Conference Calls
• Sample Meeting Template

Module 5: Close the Project
• Closing
• Closing Checklist
• Documentation Checklist
• Lessons Learned