Governance Online Meetings are a great way to make decisions which can affect the entire organization. However, they are not a replacement for face-to face meetings. Shareholders and members of the board of directors require physical presence in order to make decisions that legally binding.
Virtual meetings should be conducted in a manner that is as close as the real-world experience as is feasible. Members should prepare for the meeting, study the materials in advance and be punctual. They should also interact with each the same way as they would during a face-to-face meeting.
This can be done by distributing a meeting agenda to all participants, and then allocating a specific amount of time for each item. This will ensure that discussions remain on track and stop the meeting from going over its time. In addition, the presiding officer should encourage participants to raise their hands or send messages in the chat at any time they wish to participate. This will enable participants to speak up without interrupting other members and avoid feeling disengaged from the group.
The chief of police should encourage the use of the muted button. This will reduce any background noise, like children’s crying, dogs barking or doorbell rings. They should also make sure that they check in regularly with attendees to ensure they are able participate. In addition, they should ensure that the minutes are taken of the meeting and all important decisions or actions are recorded.