How to Protect Confidential Documents for Boards

Board members are able to access sensitive information as part of their fiduciary obligations. This information must be kept secret. Board members need to be able discuss sensitive information without fear they will share it.

Boards can take advantage of a variety of security measures that are robust to minimize the risk of leaks. These include restricting access, stopping document sharing encryption, and backing them up. They can also utilize an online management system for boards that offers granular controls on documents to block unauthorized printing or downloading, as well screen images. It also offers a detailed audit trail detailing user activity to the page level.

A carefully written confidentiality policy for the board will also help protect board confidentiality, as it will inform directors of their responsibilities, and help create an environment where leaks are considered unprofessional or dishonest. The chairman or lead directors can give the policy to directors who are new before they are appointed as well as to current directors prior to their term starting so that they can ask questions and sign if they wish.

A secure board portal is the best way to safeguard sensitive information. It allows users to only access documents on click here to find out more devices that they own and exclusively use for this purpose. Govenda’s secure portal for boards offers enterprise-grade security, detailed document control, and tamper-proof watermarks. It also prevents printing to files, removes download permissions, and logs usage.

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