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Virtual Meetings can be a great way for colleagues to work together and communicate even if they are not physically present. Virtual meetings can present unique challenges which are difficult to overcome. The main issues are the absence of non-verbal indications or hints, poor sound quality and distracting participants. There are plenty of ways to conduct successful virtual meetings that enhance participation and ensure that they stay on course.
Be sure that your meetings are held at an appropriate time for everyone involved. If your team is spread across different time zones, then you should schedule your meetings to coincide with working days of all parties involved. This will prevent your meeting from getting too long and make employees feel energized after returning to their respective tasks.
Keep to the agenda as much as you can. This will stop the meeting from deviating from its track and allow participants to feel that they have achieved something by their time. Encourage participants to speak during the meeting and keep notes on paper instead of typing. Research has shown that taking notes with a pen can help people retain information and remember it later.
Keep a record of all questions and comments made by participants. Answer them at the end of the meeting. This will help to ensure that all of the crucial information is in order and that no concerns or questions remain unanswered.